Rancho Heights Road & Management Committee

Policy #001:Assessment Billing / Collections

Revision Date:9/13/04

Original Date Established:

Source:Declaration of Restrictions and Road Maintenance Agreement / Amendment

Objective:To assure for the "equitable sharing of expense" ...among the persons benefiting from the road system.

Policy and Procedure:

1.  All Benefit Units to be reviewed during last quarter of year.

2.  First week of December: Billing package to be mailed.  Assessments are due   January 1st of each year.  Billing package to include: Billing Letter, Invoice, and Financial   Statement.

3. First week of February:  Notices of "Second Billing / Overdue Account" to be    mailed.  Late fees to be assessed.

4. Last week of March:  All accounts 90 days late turned over to attorney for    collection.

5. First week of April:  Attorney mails collection letters.  Notices to include: warning of delinquency being reported to credit agencies, responsibility for legal fees per Section 11 of Road Agreement, collection costs and filing fees.

6. All collections from this point forward are mailed to attorney's office and    forwarded to Committee.

7. Involuntary liens to be filed against delinquent properties.  Removed only when all additional fees are paid.

8.  No payment plans shall be offered to or accepted from property owners.

Annual Fixed Assessments:

Minimum $100 to a maximum of $200 per Benefit Unit, calculated as follows:

1 - Benefit for each parcel

2 - Benefit Units for parcels 17+ acres to 30 acres.

3 - Benefit Units for parcels 30+ acres to 45 acres.

4 - Benefit Units for parcels 45+ acres.

1 - Additional Benefit Unit if property is "improved".  

An improvement is defined as "the placement of a temporary or permanent structure on a property and/or any alteration or addition to a property which, at the sole discretion of the Road Committee, is deemed to cause an increase in routine traffic on the roads".

The operational policies of the Rancho Heights Road & Management Committee have been established in accordance with the Declaration of Restrictions and Road Maintenance Agreement recorded at the County of San Diego, Document #73-01969 section 9.

Policies are intended to provide a framework for the Committee's decision-making process and shall not be construed in any manner to restrict the decisions of the Committee in any specific circumstance.  All circumstances will be evaluated on a case by case basis and policies shall be interpreted and applied by the Committee per its authority granted by the Declaration of Restrictions and Road Maintenance Agreement for the benefit of the community at large.  All decisions made by the Committee are final and binding.

Policies and procedures are subject to revision at the discretion of the Road Committee.